Microsoft Office File Names

If you can no longer open documents that were created in a previous version of Microsoft Word, Excel or PowerPoint, it’s probably because of the file name. It may be too long or, it contains a slash or other no-longer-acceptable characters.

To change the name of a file:

1. Click once on the item

2. Press the Return key to highlight the file name

3. Type a new name. If you press the left or right arrow key it will move the cursor to the beginning or end of the text

4. Press the Return key when done

Now try opening the file and it will probably work!

iPad Tip of the Week

All About Sounds

You can control what sounds play when different things happen. Maybe you don’t like the sound when you unlock your device. Maybe you prefer NOT to hear a sound every time you receive or send an email or when someone sends you a text or leaves a voicemail.

It’s easy to choose which sounds and alerts you want to hear.

1. Tap Settings
2. Tap Sounds
3. Scroll through the list, choosing which you want on and which you want off

This is also where you can choose a different ringtone and make the Vibrate feature silent.

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Latest Update for Mountain Lion

If you are running OS 10.8, Mountain Lion, Apple just released an update to fix several bugs and issues in the software. Version 10.8.5 is available as a free download in the App Store. Under the Apple menu, choose Software Update. Install the OS 10.5.8 and any other updates that are available.

iPad Tip of the Week

Getting Ready For The New iOS7

Apple’s new iOS7 for iPhones and iPads is packed with a new look and lots of new features.

As with any upgrade, you may want to wait until they iron out some of the bugs before you jump in. Andbefore you rush to upgrade, you’ll want to do a little housecleaning first.

1. Confirm that your device will work with iOS7. It is compatible with:

  • iPhone 4, iPhone 4s, iPhone 5, iPhone 5c, iPhone 5s
  • iPod touch 5th gen
  • iPad 2, iPad 3, iPad 4, iPad mini

NOTE:

OSXDAILY highly recommends WAITING to update iPad2 and iPad 3,iPad4 and iPad mini as well as iPhone 4, iPhone 4S

2. Back up to iCloud:

  • Tap Settings
  • Tap iCloud
  • Tap Storage and Backup
  • Tap Backup Now

3. Delete any apps you don’t use:

  • Tap and hold on any app to get them wiggling
  • Tap the X to delete
  • Tap the Home button when done to stop the wiggling

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Make Your Cursor Bigger

The bigger your screen, the smaller the cursor. But you can make it bigger so you can find it more easily.

In Mountain Lion

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1. Under the Apple menu, open System Preferences

2. Click on Accessibility in the bottom right

3. Click on Display

4. Move the slider to adjust the Cursor Size

In Snow Leopard:

1. Under the Apple menu, open System Preferences

2. Click on Accessibility in the bottom right

3. Click on Mouse

4. Move the slider to adjust the Cursor Size

iPad Tip of the Week

Make the Text Bigger

You have a lot of control over the size of text and other items on your iPad and iPhone

1. Tap Settings
2. Tap General
3. Scroll down and tap Accessibility
4. ZOOM gives you choices for finger gestures to enlarge entire screens
5. LARGER TEXT allows you to choice a more readable font size

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Importing Contacts From Excel

Mountain Lion finally allows you to easily import lists of names from an Excel spreadsheet into Contacts.

1. In the Excel spreadsheet, from the File menu, choose Save As
2. Title the document
3. From the Format menu, choose Comma Separated Values (.csv)
4. Be sure to save the document where you can easily find it
5. Quit Excel. If you get a warning that the file may not be compatible, just say OK
6. Open Contacts
7. From the File menu, choose Import
8. Locate the .csv file you just saved and Open
9. In this window, match up the fields from Excel with the Contacts fields that you want to import by clicking on each one you want to import
10. Choose to Ignore the First Card since it contains the label names of the fields
11. Use the arrows on the screen to move through your data to confirm that things are in the correct fields
12. Click OK
13. You can now delete the .csv file you saved

iPad Tip of the Week

Importing Videos From iPhone and iPad to Your Mac

Perhaps you’ve noticed that photos that you take on your mobile device appear on your Mac via Photo Stream, but videos do not.

As my Apple Genius friend reminded me, it’s called Photo Stream, not Video Stream.

The easiest way to transfer your movies from your device to your computer is to email them to yourself, then drag the attachment from the email onto the iPhoto icon on your Mac.

To email a video:

1. On your device, tap Photos
2. Tap Albums to get to the Camera Roll
3. Because videos are large files, I recommend emailing them one at a time
4. Find the video. It will have a movie camera icon and the length time of the video
5. Tap the Share icon, the forward-facing arrow
5. Choose Mail
6. Address it to yourself
7. Send